Volunteer recognition program

Our November membership meeting will feature a special Volunteer Recognition Raffle! Raffle tickets cannot be purchased; instead, members earn tickets through meeting attendance, volunteer service, and participation in club activities.

This program is our way of recognizing and thanking the members who contribute the many hours of time and effort it takes to keep our club running and educate our community about honeybees. We hope it makes our appreciation for your service a little more tangible!

Program Rules

This is a volunteer-run program. The program is administered by volunteers as a good-faith effort to recognize members’ contributions. It will not be perfect, and we recognize that it is impossible to assign a monetary value to every volunteer effort. We hope the satisfaction of serving our club is a reward in itself!

The drawing takes place at the November membership meeting. Volunteer activities and attendance from November onward count toward the following year's drawing. For example, tickets earned for helping with the December holiday meal will be used in the next November's raffle.

Ticket totals will be shared in advance when possible. An estimated ticket total will be sent to members shortly after the October meeting based on data provided by the member. Members who believe they qualify for additional tickets must submit supporting information to the Volunteer Recognition Coordinator before the end of October so if needed totals can be updated before the drawing.

You must attend the November meeting to participate. Only members physically present at the November meeting may enter their tickets into the drawing.

Tickets cannot be carried over. Tickets earned for a particular year's drawing cannot be carried forward to a future year.

Awards Drawing

Prizes will be arranged on separate tables representing different prize tiers. Members may distribute their tickets among the prizes of their choice. For example, a member with 10 tickets may enter all 10 tickets for one prize or distribute them across 10 different prizes. The choice is yours!

To help spread the awards among members and households, each member and their household may win only one prize per tier. Once a member or someone in their household wins a prize in a particular tier, they are no longer eligible to win another prize in that same tier. However, they may still win prizes in other tiers. For example, if two members of the same household participate and one wins a prize in Tier 1, neither household member may win another prize in Tier 1. Both remain eligible to win prizes in other tiers.

Earning Raffle Tickets

Tickets are awarded according to the following guidelines.

Monthly Membership Meetings

Activity	Tickets Earned
Attend a monthly membership meeting in person	2 tickets per meeting attended
Present a beginner-level topic (7:00 time slot)	5 tickets
Present a main meeting topic (7:30 time slot)	10 tickets
Check-in people before the meeting	1 ticket per meeting
Bring a home-made snack to share for the meeting	3 tickets per meeting
Bring a store-bought snack to share for the meeting	1 ticket per meeting

Social Events by the Hospitality Team

Activity	Tickets Earned
December Holiday Potluck: home-made item	3 tickets
December Holiday Potluck: store-bought item	1 ticket
July Summer Potluck: home-make item	3 tickets
July Summer Potluck: store-bought item	1 ticket
Set-up or Clean-up of event: Holiday Potluck, Spring Cookout, Summer Potluck, Ice Cream Social	5 tickets per event

Education and Outreach

Activity	Tickets Earned
Coordinate a Club-sponsored event (Mud Day, Bugfest, etc.)	5 tickets for one-day event, 10 tickets for multi-day event
Attend a Hands on a Hive event in person	1 ticket per event attended
Be a Mentor through the Club Mentor Program	5 tickets
Meet with your Mentee	1 ticket per visit to bee yard with Mentee
Fulfill speaker requests from an external organization	2 tickets per hour
Teach a session at Bee School	10 tickets each
General help during Bee School (set-up, answer questions, clean-up, etc.)	5 tickets
Attend a Workshop	2 tickets per event attended
Submit an item for display at WCBA State Fair Booth	10 tickets
Set-up or Break-down of WCBA State Fair Booth	5 tickets

Conferences

Activity	Tickets Earned
Attend Spring NCSBA Conference (at least 2 days)	5 tickets
Attend Summer NCSBA Conference (at least 2 days)	5 tickets

Certificate for State Beekeepers Program

Activity	Tickets Earned
Received Certified Certificate	5 tickets
Received Jouneyman Certificate	10 tickets
Received Master Certificate	15 tickets
Received Master Craftsman Certificate	20 tickets

Club Leadership

Activity	Tickets Earned
Serve on the Board	10 tickets
Serve as Swarm Team Captain	10 tickets
Serve as Volunteer Coordinator	10 tickets

Volunteer Coordinators: Bee School Coordinator, Education Outreach Coordinator, Equipment Coordinator, Fair Booth Coordinator, Hands on a Hive Coordinator, Hospitality Coordinator, Master Beekeeper Program Coordinator, Mentor Coordinator, Newsletter Coordinator/Publisher, Plant/Equipment Swap Coordinator, Swarm Team Coordinator, Volunteer Recognition Coordinator, Webmaster/Tech Coordinator,  Workshop Coordinator

Presidential Discretion: The club president may recognize additional volunteer contributions not otherwise covered by these guidelines. At the president's discretion, approximately 2 tickets per hour of volunteer work may be awarded. This provision helps us acknowledge the many behind-the-scenes contributions that make our club successful, even when they do not fit neatly into one of the categories above.

Thank You for Everything You Do!  Our club thrives because members generously share their time, knowledge, skills, and enthusiasm. Whether you teach a class, mentor a new beekeeper, help at an event, bring food to a meeting, or take care of tasks behind the scenes, your contributions matter. Thank you for helping make our club a welcoming, active, and educational community!